Strategic partner
Enterprise software and AI, delivered together
01
ERP implementation for small and mid-sized Transylvanian companies, built on ERPNext, delivered in Romanian and Hungarian. We start with a paid process audit and continue with a fixed-scope first phase.
Odorheiu Secuiesc, Romania · in Romanian, Hungarian and English · an industrial system live without interruption since 2022 across 22 sites
02
ERP rarely lands on the agenda because somebody wants to buy software. It lands there because the company has outgrown something, and that shows up as seven familiar symptoms. Tick the ones that apply to you.
0 / 7 signs
If you ticked more than two, the problem is probably not a missing piece of software — your processes have outgrown your current tools. The next block tells you in sixty seconds what to do about it.
03
Six questions, about a minute. We ask for no email address and send nothing anywhere: your answers stay in your browser. If the result says you do not need an ERP right now, we will say that too.
Question 1 of 6
0 points
The quiz runs in your browser. We store nothing and send nothing.
04
Most vendors on the Romanian ERP market publish no prices at all. We publish a starting price, because a managing director has every right to estimate a budget before entering negotiations. The exact figure comes out of the process audit, in writing, with a defined scope.
from 300 euros
For those who have not decided yet.
Three to five interviews with your key people, a process map, a data and integration map, a map of where value leaks out, and a fixed-price offer at the end.
The audit is a product in its own right: the document is yours and remains usable even if you end up building the system with somebody else. Its fee counts towards the project if you continue with us.
from 3,000 euros
This is the base. Every other package builds on it.
Monthly operating fee: after the audit.
Start +
from 8,000 euros
For those who move stock: wholesalers, distributors, retailers with several shops.
Monthly operating fee: after the audit.
Start +
from 18,000 euros
For those who transform materials: food, wood and furniture, metal, light industry.
Monthly operating fee: after the audit.
Start +
from 8,000 euros
For those who deliver work, not goods: construction, installation, maintenance, project-based services.
Monthly operating fee: after the audit.
These are starting prices. The exact figure comes out of the process audit, in writing, with a defined scope.
The monthly operating fee also follows the audit, because it depends on the size of the system and how much support you need. What it covers is the same in every package: hosting, backups, monitoring, upgrade testing, an agreed number of support hours and keeping up with legislation. It goes into the written offer too.
Do you manufacture but also trade? Then Manufacturing is the base, and the commercial side comes as a second phase or a written extension. You do not pay for two packages.
Custom development is a separate line item: an hourly rate between 40 and 70 euros, or a fixed-price sprint.
05
1
1 to 2 weeks
We walk through how material, orders and information move today. At the end you hold a process map, a data and integration map, a map of where value leaks out, and a fixed-price offer.
Exit criterion: the document stands on its own, even if you do not continue with us.
2
4 to 6 weeks
One single end-to-end process goes live — order to invoice, say, or purchase to stock. With the scope, the price and the acceptance criteria agreed up front.
Exit criterion: the process runs live, people use it, and there is a before-and-after measurement.
3
module by module
Finance and master data first, then stock and sales, then manufacturing or projects and management reporting. One module goes live at a time.
Exit criterion: each module signed off separately, with training and documentation.
4
to the first month-end close
We stay with you to the first live invoice, the first stock close and the first monthly management report. This phase is part of the project; we do not bill it separately.
Exit criterion: a full month has run through the system, with the figures reconciled.
The company does not stop for a single day. That is precisely why only one module goes live at a time.
06
We have ready starting templates for two industries — the two we have worked in most. Pick yours and see what it means in practice. If your company is not among them, it is still worth talking: the packages above cover a wider range than the templates do.
“I know how much raw material I bought and how much product I sold. What I do not know is where the difference went.”
Start + Manufacturing
Manufacturing“We have three warehouses, and in all three the stock differs from the system.”
Start + Trade & Distribution
Trade and distribution07
This is the question that costs the most sleep, so we say up front what we bring over and what we do not. We treat data migration as a paid step, with a trial migration and a reconciliation report, because poor data quality is the single most common reason a go-live slips.
The source can be: Excel, WinMENTOR, SAGA, a webshop database, an old bespoke system.
08
BURA is an industrial company-management system, built together with the team of the Bayer Construct SRL group, with Sonrisa Technologies taking part.
| System instances | 4 |
|---|---|
| Sites | 22 |
| Modules | 6 |
| System and machine integrations | 18 |
| Permission levels | 50+ |
| In production | uninterrupted since 2022 |
What it proves: that this team builds, keeps alive for years, and can hand over a multi-site, integration-heavy system used in daily production — BURA is carried forward by the client's own team, with documentation.
What it does not prove: BURA is a bespoke industrial system, not an ERPNext rollout. We are not claiming the two are the same thing.
ERPNext track: building
Read the full description of BURA
We build the system for our first three Romanian ERPNext clients at a reduced, so-called reference price, in exchange for being able to publish a case study at the end of the project with real, measurable figures. An open trade: you carry less risk, we get something to point to.
09
We deliver the process audit, the training, the documentation and the support in both Romanian and Hungarian. We work out of Odorheiu Secuiesc, and in Harghita, Covasna and Mureș counties on-site days fit inside the project.
This is not a translation question. A system is alive when the storeman and the shop-floor supervisor understand it, not when the interface has been translated. In our experience rollouts fail on user resistance rather than on technology, and the resistance starts where someone does not dare ask what they are doing wrong.
10
ERPNext is licensed under GPLv3. There is no per-user and no per-module licence fee. You pay for the service and for running it, not per head.
Any time, in a documented format. You do not have to ask us whether you may access your own data.
We hand the system over with documentation, and your own team can carry it forward. This is not a promise: it is exactly what happened with BURA.
Our cloud is convenient, but it is not compulsory.
11
We publish starting prices. We cannot publish the exact figure, because it depends on how many processes you run and how complex they are. That is what the paid process audit is for: it ends in a written, fixed-price offer with a defined scope. The audit fee counts towards the project.
The first end-to-end process typically goes live in four to six weeks. The full system is then built module by module, which takes several months depending on how many modules you need. You get a schedule at the end of the audit, not before it.
No. That is exactly why only one module goes live at a time, and why there is a stabilisation phase running to the first month-end close. The old system keeps running until the new one has proven itself.
No. We would rather say it here than at the third meeting. What we do have: an industrial system live since 2022 across 22 sites, which we built and the client's own team took over, and a ten-person team in Odorheiu Secuiesc. Our first three ERPNext clients get the system at a reduced reference price in exchange for a publishable case study.
We have no off-the-shelf module. We build the localisation per project, at a fixed price, versioned, checked with your accountant, and we commit in the contract to tracking schema changes. If you need a working ANAF module today, immediately and without risk, we will say it plainly: several Romanian vendors have more mature ready-made solutions for that.
Not our ground, for now. EDI networks and enterprise warehouse management (WMS) are areas where several Romanian vendors have years of documented work behind them, and for an ERP partner starting out this would be a badly chosen first project. If that is your requirement, we would rather say so now than in six months.
Your accountant. We do not replace Romanian accounting and we take on no accounting liability. What we provide: a system that hands the accountant clean data, and our cooperation with them during the rollout.
The licence does not get more expensive per head, because there is no such licence fee. Adding a user is a configuration task. New modules arrive in stages, when you actually need them.
The system is open source, the data is exportable, the handover is documented. Another vendor can take it on, and your access to your own system does not depend on our goodwill. This is written into the contract.
No. Official partnership requires certified staff and proven revenue, and we do not have those yet. When we do, we will say so here.
12
You need no finished plan and no written requirement list. One real problem worth discussing is enough. We will tell you whether we think you need an ERP, and if so, what it would cost.
We reply by email within one working day.
contact@exar.ro · 0740 507 135
